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What is the process for uploading invoices in MyMalls, and how does it impact package processing?

Toine Rodenburg avatar
Written by Toine Rodenburg
Updated over a week ago

Understanding Invoice Upload in MyMalls

Managing invoices effectively is critical to ensuring smooth processing and timely consolidation of your packages in MyMalls. This guide explains how invoice uploads work, the benefits of pre-registering invoices, and the difference between pre-registration and direct uploads.

How Pre-Registering Your Invoices Helps

Pre-registering your invoices or uploading them in advance significantly enhances the speed and prioritization of your package processing. By doing this, MyMalls can organize your shipments more efficiently and prepare them for payment and consolidation as soon as they arrive. This proactive step streamlines the handling of your packages and minimizes delays during the consolidation process.

Steps for Invoice Pre-Registration

  1. Ensure your package invoice is in a searchable PDF format.

  2. Use the MyMalls portal to upload the invoice in the pre-registration system before the package reaches the warehouse. This system is designed specifically for shipments that are yet to arrive.

When to Use Direct Invoice Upload

If your package has already been received at the warehouse, you should not use the pre-registration system. Instead, upload the invoice directly under the specific package in the MyMalls system. This ensures proper association of the invoice with the correct shipment and prevents any processing issues.

Key Differences Between Pre-Registration and Direct Upload

  • Pre-Registration System: For invoices of packages in transit, requires searchable PDFs, and aims to prepare shipments before arrival.

  • Direct Upload: For packages already in the warehouse, directly linked to the specific shipment.

FAQs About Invoice Uploading

Q: Can I use a non-PDF file for uploading in the pre-registration system? A: No, the pre-registration system only accepts searchable PDFs. Ensure your invoice meets this requirement before uploading.Q: What happens if I don't pre-register my invoice? A: While not mandatory, failing to pre-register the invoice can result in longer processing times as MyMalls will need to handle the invoice upon your package's arrival.

Related Topics

  • Uploading Invoices for Different Carriers

  • Common Issues with Invoice Uploading

  • Best Practices for Package Consolidation

By understanding how and when to upload invoices, you can greatly improve the efficiency and speed of your package processing in MyMalls.

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